Effective Date: December 14, 2025
Last Updated: December 14, 2025
Proofmi ("Company," "we," "us," or "our") operates the Proofmi mobile application and website at proofmi.xyz (collectively, the "Service"). This Privacy Policy explains how we collect, use, disclose, retain, and safeguard your personal information when you use our Service.
Please read this Privacy Policy carefully. By accessing or using the Service, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with our policies and practices, do not use the Service.
Our Commitment: We are committed to protecting your privacy. We do not sell your personal information, and we only collect data that is necessary to provide and improve our Service.
Proofmi is the data controller responsible for your personal information. For questions about this Privacy Policy or our data practices, contact us at:
Proofmi
Email: support@proofmi.xyz
We collect information that you provide directly, information collected automatically, and information from third-party services. We only collect information necessary to provide the Service.
With your explicit permission, we collect precise GPS coordinates (latitude, longitude, and altitude accurate to within approximately 10 meters) when you capture a photo. This location data is embedded in your photo's cryptographic signature to verify where the photo was taken. You control this: You can deny or revoke location permission at any time in your device settings, and photos captured without location permission will not include location verification.
If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, we process your personal data based on the following legal grounds:
We use the information we collect for the following specific purposes:
We do not sell, rent, or trade your personal information to third parties for their marketing purposes.
We may share your information only in the following circumstances:
We use trusted third-party service providers who process data on our behalf under contractual obligations to protect your information:
We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order, government agency, or law enforcement). We will attempt to notify you of such requests unless prohibited by law.
If Proofmi is involved in a merger, acquisition, or sale of assets, your personal information may be transferred. We will provide notice before your information becomes subject to a different privacy policy.
Your information may be transferred to and processed in countries other than your country of residence, including the United States, where our service providers (Google/Firebase) maintain servers.
When we transfer personal data outside the EEA, UK, or Switzerland, we ensure appropriate safeguards are in place:
We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected. Here are our specific retention periods:
| Data Type | Retention Period |
|---|---|
| Account Information | Until account deletion + 30 days |
| Photos and Metadata | Until you delete them or account deletion + 30 days |
| Location Data | Retained with associated photos (same period) |
| Device Tokens (Push Notifications) | Until you disable notifications or account deletion |
| Server Logs | 90 days (for security and debugging) |
| Backup Data | Purged within 60 days of deletion request |
Account Deletion: You can delete your account at any time through the app settings. Upon deletion, we will delete your personal data within 30 days, except where we are legally required to retain certain information.
We implement industry-standard security measures to protect your information:
Important: While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security, but we continuously work to enhance our security measures.
In the event of a data breach that affects your personal information, we will notify you via the email address associated with your account within 72 hours of discovering the breach (or as required by applicable law). The notification will include:
Depending on your location, you may have the following rights regarding your personal information:
To exercise any of these rights, contact us at support@proofmi.xyz. We will respond to your request within 30 days (or 45 days for California residents). We may need to verify your identity before processing your request.
If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA):
Under CCPA categories, we collect:
We do not sell your personal information. We do not share your personal information for cross-context behavioral advertising. We honor Global Privacy Control (GPC) signals.
To exercise your California privacy rights, contact us at support@proofmi.xyz. We will respond within 45 days.
If you reside in Virginia, Colorado, Connecticut, Utah, or other states with comprehensive privacy laws, you may have similar rights to those described for California residents, including:
To exercise these rights or appeal a decision regarding your request, contact us at support@proofmi.xyz.
The Service is not intended for children under 13 years of age (or under 16 in certain jurisdictions). We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information without your consent, please contact us immediately at support@proofmi.xyz. If we discover that we have collected personal information from a child under 13, we will delete it promptly.
You have control over your personal information:
The Service may contain links to third-party websites or services that are not operated by us. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services. We encourage you to review the privacy policy of every site you visit.
THE SERVICE AND ALL INFORMATION, CONTENT, AND MATERIALS AVAILABLE THROUGH THE SERVICE ARE PROVIDED "AS IS" AND ON AN "AS AVAILABLE" BASIS, WITHOUT ANY WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW, PROOFMI DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.
While we implement reasonable security measures, we do not warrant or guarantee that the Service will be uninterrupted, error-free, or completely secure. You acknowledge that you use the Service at your own risk, and we are not responsible for any unauthorized access to or alteration of your data, or any data loss that may occur despite our security measures.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL PROOFMI, ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AFFILIATES, OR LICENSORS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES, RESULTING FROM (A) YOUR ACCESS TO OR USE OF OR INABILITY TO ACCESS OR USE THE SERVICE; (B) ANY CONDUCT OR CONTENT OF ANY THIRD PARTY ON THE SERVICE; (C) ANY CONTENT OBTAINED FROM THE SERVICE; (D) UNAUTHORIZED ACCESS, USE, OR ALTERATION OF YOUR TRANSMISSIONS OR CONTENT; OR (E) ANY DATA BREACH OR SECURITY INCIDENT, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), OR ANY OTHER LEGAL THEORY, WHETHER OR NOT WE HAVE BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE.
IN NO EVENT SHALL OUR TOTAL LIABILITY TO YOU FOR ALL DAMAGES, LOSSES, OR CAUSES OF ACTION EXCEED THE AMOUNT YOU HAVE PAID US IN THE TWELVE (12) MONTHS PRIOR TO THE CLAIM, OR ONE HUNDRED US DOLLARS ($100), WHICHEVER IS GREATER.
We are not responsible for the privacy practices, security measures, or actions of third-party service providers (including but not limited to Google, Firebase, Apple, and any other providers). Any issues related to their services should be directed to those providers. Our use of these services is governed by their respective terms and privacy policies.
You agree to defend, indemnify, and hold harmless Proofmi and its officers, directors, employees, agents, and affiliates from and against any and all claims, damages, obligations, losses, liabilities, costs, or debt, and expenses (including but not limited to attorney's fees) arising from: (a) your use of and access to the Service; (b) your violation of any term of this Privacy Policy or our Terms of Service; (c) your violation of any third-party right, including without limitation any privacy, publicity, or intellectual property right; or (d) any claim that your content caused damage to a third party.
Some jurisdictions do not allow the exclusion or limitation of certain warranties or liability, so some of the above limitations may not apply to you. In such jurisdictions, our liability is limited to the maximum extent permitted by law.
This Privacy Policy and any disputes arising out of or related to this Privacy Policy or the Service shall be governed by and construed in accordance with the laws of the State of California, United States, without regard to its conflict of law provisions.
Any dispute arising from or relating to this Privacy Policy or your use of the Service shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association, except that you may assert claims in small claims court if your claims qualify. The arbitration shall be conducted in San Francisco, California, or at another mutually agreed location. You agree that any arbitration shall be conducted on an individual basis and not as a class action or representative proceeding.
We may update this Privacy Policy from time to time. When we make material changes, we will:
We encourage you to review this Privacy Policy periodically. Your continued use of the Service after any changes constitutes your acceptance of the updated policy.
If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us: